Constitution and Bylaws

 

CONSTITUTION AND BYLAWS

 

Central Florida Professional Chapter of the Society of Hispanic Professional Engineers, Incorporated

Revised March 21, 2016

 

CONSTITUTION

 

CENTRAL FLORIDA PROFESSIONAL CHAPTER OF THE SOCIETY OF HISPANIC PROFESSIONAL ENGINEERS, INCORPORATED

 

ARTICLE I, NAME OF THE ORGANIZATION

 

The organization governed by this constitution shall be named the Central Florida Chapter of the Society of Hispanic Professional Engineers, Incorporated.

 

ARTICLE II, PURPOSE OF THE ORGANIZATION

 

The purpose shall be defined as stated and confirmed in the bylaws.

 

ARTICLE III, OBJECTIVE OF THE ORGANIZATION

 

The objective shall be defined as stated and confirmed in the bylaws.

 

ARTICLE IV, MEMBERSHIP

           

Membership shall be defined as stated and confirmed in the bylaws.

 

ARTICLE V, EXECUTIVE BOARD OF DIRECTORS

 

The executive board of directors shall be defined as stated and confirmed in the bylaws.

 

ARTICLE VI, JURISDICTION

 

Jurisdiction shall be defined as stated and confirmed in the bylaws.

 

ARTICLE VII, STUDENT CHAPTERS

 

Student chapters shall be defined as stated and confirmed in the bylaws.

 

ARTICLE VIII, FISCAL YEAR

 

The fiscal year of the chapter shall be defined as stated and confirmed in the bylaws.

 

ARTICLE IX, DUES

 

Dues shall be defined as stated and confirmed in the bylaws.

 

ARTICLE X, MEETINGS

 

Meetings shall be held and defined as stated and confirmed in the bylaws.

 

ARTICLE XI, ASSETS

 

Assets should be handled as defined as stated and confirmed in the bylaws.

 

ARTICLE XII, DONATIONS

 

Donations shall be defined as stated and confirmed in the bylaws.

 

ARTICLE XIII, LIABILITY OF MEMBERS

 

Liability of members shall be defined as stated and confirmed in the bylaws.

 

ARTICLE XIV, AMENDMENTS TO THE CONSTITUTION

 

Amendments to the constitution shall occur as occur as defined  as stated and confirmed in the bylaws.

 

ARTICLE XV, AMENDMENTS TO THE BYLAWS

 

Amendments to the bylaws shall occur as defined as stated and confirmed in the bylaws.

 

 

 

BYLAWS

 

CENTRAL FLORIDA PROFESSIONAL CHAPTER OF THE SOCIETY OF HISPANIC PROFESSIONAL ENGINEERS, INCORPORATED

 

ARTICLE I, NAME OF THE ORGANIZATION

 

The organization governed by these bylaws shall be named the Central Florida Professional chapter of the Society of Hispanic Professional Engineers, Incorporated.  This organization can also be referred to as the “Orlando Professional Chapter” or “Central Florida Professional Chapter”, herein referred to as the chapter.

 

ARTICLE II, PURPOSE OF THE ORGANIZATION

 

The purpose of the chapter shall be to actively promote the policies, objectives, and programs of the Society of Hispanic Professional Engineers, Incorporated; herein referred to as SHPE National.

 

ARTICLE III, OBJECTIVE OF THE ORGANIZATION

 

The chapter is committed to create an environment where its members can network, share interests and participate in social events that enrich their personal and professional lives.  The chapter will strive to provide professional, educational and cultural support in the community and promote educational and professional development programs that support the advancement of its members.

 

The objectives of the chapter shall be to:

 

SECTION 1. MEMBERSHIP

  1. Increase the number of Hispanics entering the fields of science, technology, engineering and mathematics.
  2. Increase the number of professional members transferring from the student chapters to the professional chapter.

 

SECTION 2. PROFESSIONAL DEVELOPMENT

  1. Inform the general public of technical contributions and achievements of Hispanics.
  2. Provide a forum for and to encourage the exchange of technical information, professional development and entrepreneurial opportunities.
  3. Develop programs benefiting Hispanics seeking careers in engineering or other technical fields.
  4. Develop programs that promote the advancement of Hispanic engineers and scientists in employment and education.

 

ARTICLE IV, MEMBERSHIP

 

Membership is open to anyone that shares the purpose and objectives of the organization as defined in Article II and Article III.

 

The privilege of holding elected office and casting one vote in the election of officers and in all business that the officers refer to the general membership, is extended to regular members only.

 

SECTION 1. REGULAR & LIFETIME MEMBERSHIP

  1. The privilege of holding elected office and casting one vote in the election of officers and in all business that the officers refer to the general membership is extended to regular members only.
  2. Regular members may hold office, as defined in Article V, and may also nominate themselves or qualified individuals for chapter and/or National office.
  3. Regular membership is subject to submitted payment as defined in Article IX, Section 1.
  4. SHPE lifetime members, as defined in SHPE National policy, shall be considered regular members.

 

SECTION 2. ASSOCIATE MEMBERS

  1. An associate member shall be a person who believes and supports the purpose and objectives of this organization, as defined in Article II and Article III.
  2. Associate members shall not be entitled to nominate, vote or hold a position in the E-Board.

 

SECTION 3. INDUSTRIAL AND ORGANIZATIONAL MEMBERS

  1. Industrial and organizational members shall be business or organizations, which support and pursue the objectives and goals of the chapter.
  2. Industrial and organizational members shall not be entitled to vote nor entitled to hold office in the chapter.

 

SECTION 4. TERMINATION OF MEMBERSHIP

Termination of membership is as follows:

  1. The E-Board may suspend or expel any member who becomes ineligible for membership by default in payment of membership dues as defined in Article IX, Section 1.a.
  2. Any member may terminate membership upon written notification of the effective date of resignation to the secretary of the chapter.
  3. The E-Board may, by majority vote, terminate any member for any infraction of the bylaws, rules and regulations of the chapter.

 

ARTICLE V, EXECUTIVE BOARD OF DIRECTORS

 

SECTION 1. ELECTED EXECUTIVE BOARD OF DIRECTORS

The executive board of directors, herein E-Board, shall consist of the elected officers and shall administer the affairs of the chapter.  Only paid regular members, as defined in Article IV, Section 1, are eligible to be part of the E-Board.  The elected E-Board shall consist of:

 

SECTION 1.1. PRESIDENT

  1. The president shall be the Chief Executive Officer of the E-Board and shall exercise supervision over the affairs of the chapter.
  2. The president shall be responsible of presiding at all meetings and sign all charters and other official documents of the chapter.
  3. The president shall be responsible for maintaining the financial integrity of the organization by authorizing all chapter expenditures.
  4. The president shall help develop and maintain a process of communication with SHPE National and other organizations to the membership.
  5. The president shall be authorized to convene the board of directors meetings whenever deemed advisable.
  6. The president shall be responsible for addressing membership concerns and membership retention.
  7. The president shall be able to reorganize the E-Board member responsibilities to better fit the organization’s immediate needs.

 

SECTION 1.2. VICE PRESIDENT

  1. The vice president shall act for the president in the event of absence or to finish out the president’s term of office in case of death, incapacity or loss of membership status. Supports the presidential duties as well as those assigned by the president.
  2. In the absence of the president, the vice president shall call the membership meeting to order and shall act as the president for the time being for the meeting.

 

SECTION 1.3. SECRETARY

  1. The secretary shall conduct all correspondence pertaining to such office as well as coordinate meeting agendas, logistics and mail notification to the general membership.
  2. The secretary shall keep reports of all chapter board meetings and activities.
  3. The secretary shall be custodian of the chapter’s records, books, documents, files, etc. Establish guidelines for document retention, maintain a historical record, and provide for a smooth transfer to the next officer.
  4. The secretary shall be responsible for the chapter’s correspondence, including but not limited to written and electronic correspondence.

 

SECTION 1.4. TREASURER

  1. The treasurer shall have custody of all funds, and other assets of the chapter.
  2. The treasurer shall prepare quarterly itemized financial reports for the E-Board and membership.
  3. The treasurer shall collect all monetary amounts due to the chapter and deposit all funds in a responsible financial institution in the name of “The Society of Hispanic Professional Engineers, Inc.”
  4. The treasurer shall pay by check co-signed by the president, or using the chapter’s debit card, and only for expenditures and bills approved by the president.
  5. The treasurer shall establish guidelines for funds collection and management, funds transfer to a new officer, and maintain a documented historical record.

 

SECTION 1.5. MEMBERSHIP COORDINATOR

  1. The membership coordinator shall create and maintain a membership committee that supports the goals and objectives of the chapter.
  2. The membership coordinator shall recruit new members to the chapter and remind existing members to renew their membership.
  3. The membership coordinator shall be custodian of the chapter’s email distribution list and the quarterly publication from SHPE National.
  4. It shall be responsibility of the membership coordinator to report up-to-date membership listing to the E-Board as requested.
  5. It shall be responsibility of the membership coordinator to forward all membership fees to the chapter’s treasurer.
  6. It shall be responsibility of the membership coordinator to work in partnership with established committees.
  7. The membership coordinator shall create and develop a long term recruitment program that includes:
    1. Recent graduates
    2. 1-5 years of industry experience
  • 5-10 years of industry experience
  1. more than 10 years of industry experience

 

SECTION 1.6. STUDENT RELATIONS OFFICER

  1. The student relations officer shall create and maintain a student relationship committee that supports the goals and objectives of the chapter and provides opportunity for interacting with the students.
  2. It shall be responsibility of the student relations officer to establish career counseling for Hispanic students that include career development tools and resources.
  3. The student relations officer shall develop and coordinate career development workshops.
  4. The student relations officer shall create opportunities for SHPE students and professionals to interface with each other through joint events.
  5. It shall be responsibility of the student relations officer to maintain good communication with the SHPE student chapters and update the board on the student activities.

 

SECTION 1.7. PUBLIC RELATIONS OFFICER

  1. The public relations officer shall create and maintain a public relations committee that supports the goals and objective of the chapter.
  2. The public relations officer shall advertise member meeting and events.
  3. It shall be responsibility of the public relations officer to initiate contact with potential sponsors and speakers.
  4. It shall be responsibility of the public relations officer to promote the chapter by publishing articles in the SHPE magazine and local newsletter and magazines.
  5. The public relations officer shall be a liaison with other professional societies to to plan joint events.
  6. The public relations officer shall represent the chapter in other committee or professional society events.
  7. It is responsibility of the public relations officer to maintain and promote events and meetings on the different social networks the chapter participates in.

 

SECTION 1.8. EVENTS COORDINATOR OFFICER

  1. The events coordinator officer shall create and maintain an events coordination committee that supports the goals and objective of the chapter.
  2. It shall be responsibility of the events coordinator to plan, organize, and setup the logistics of meetings and other chapter events.
  3. The events coordinator officer shall create and maintain a calendar of events that includes all meetings, activities, and events that the chapter organizes.
  4. It shall be responsibility of the events coordinator officer to create and maintain a fund raising committee, as well as propose create and develop activities for the purpose of raising funds for chapter activities and for SHPE student scholarships.

 

SECTION 1.9. PROFESSIONAL DEVELOPMENT OFFICER

  1. The professional development officer shall create and maintain a professional development committee that supports the goals and objectives of the chapter.
  2. It shall be responsibility of the professional development officer to propose, create and develop a professional development program to implement at the local level and when possible at the national level.
  3. The professional development officer shall develop and coordinate professional development workshops.
  4. The professional development officer shall be responsible for organizing and facilitating professional development hours (PDH), if available, to registered Professional Engineers of the chapter.

 

SECTION 1.10 WEBMASTER

  1. The webmaster shall be responsible of developing, updating and maintaining the chapter website.
  2. It shall be responsibility of the webmaster to work with the E-Board to ensure that the latest information is presented in the website.

 

SECTION 2. APPOINTED OFFICERS

Appointed officers are not mandatory, but recommended.  Appointed officers shall be nominated by a member of the E-Board and elected by a two-thirds (⅔) majority of the elected E-board.  Only paid regular members as defined in Article IV, Section 1, can be appointed officers.

 

SECTION 2.1. ADVISOR

  1. It shall be the responsibility of the advisor to provide an overall 3rd-person perspective of the chapter circumstances and support the E-Board when important chapter decisions need to be made.
  2. An advisor shall not be given the right to vote on E-Board related matters.
  3. The advisor shall serve for length of the term as defined in Article V, Section 3.

 

SECTION 3. DURATION OF TERM

Elected and appointed E-Board officers shall serve for the term defined by the fiscal year, as defined in Article XIII, Section 1.

 

SECTION 4. ELECTION OF OFFICERS

E-Board officers shall be elected at the annual election meeting to be held no later than thirty (30) days before the running term expires to allow sufficient time for the transition of officers.  A meeting notice shall be delivered to all members not less than ten (10) days, or more than thirty (30) days prior to the meeting.  Candidates receiving the majority of votes per office shall be declared the winners.  An electronic vote casted by the membership shall also be permitted.  An impartial member of the E-Board shall be appointed to be head of the elections committee and is responsible for preparing ballots and counting the votes casted by the membership.

 

SECTION 4. REMOVAL FROM ELECTED BOARD OF DIRECTORS

Any E-Board officer whose membership has been terminated is automatically vacated from office and must surrender all materials belonging to the chapter.

 

SECTION 5. VACANCIES

In the event an office position becomes vacant due to death, resignation, disqualification, or otherwise, the chapter members shall be called to elect a new officer.  The resulting vacancy must be filled within thirty (30) days and shall serve for the remaining duration of the term.

 

ARTICLE VI, JURISDICTION

 

SECTION 1. GEOGRAPHIC BOUNDARIES

The chapter shall exercise its jurisdiction over the area included within the geographic boundaries of all the municipalities within the Central Florida area.

 

SECTION 2. SUBCHAPTERS

Subchapters may be formed within the chapter’s jurisdiction.

 

SECTION 3. JURISDICTION CHANGES

The chapter’s jurisdiction may be reduced in geographic size if new chapters evolve within the chapter’s jurisdiction and are officially approved and recognized by SHPE National.  In this case, these areas or portions thereof that can best be served by the new chapter as determined by its members and shall be subject to jurisdiction transfer to the new chapter.

 

ARTICLE VII, STUDENT CHAPTERS

 

SECTION 1. STUDENT CHAPTERS

Student chapters may be established at universities, colleges, community colleges and technical schools providing a formal curriculum in science, technology, engineering or math.  Application for the establishment of student chapters shall be reviewed for approval by the chapter board and the board of directors of SHPE National.

 

The student chapter president shall administer all business concerning the student chapter.

 

ARTICLE VIII, FISCAL YEAR

 

SECTION 1. FISCAL YEAR

The fiscal year of the chapter shall begin on July 1st and end on June 30th of the subsequent year.

 

ARTICLE IX, DUES

 

SECTION 1. DUES

Regular members dues are as follows:

  1. The amount of annual dues for each member shall be determined by SHPE National. Dues are to be paid either directly to SHPE National or the chapter.  The chapter will forward a portion of the dues to SHPE National per the current SHPE National policy.
  2. Dues shall be payable to “The Society of Hispanic Professional Engineers, Inc.”
  3. Members who submit dues directly to SHPE National are responsible for notifying the E-Board to insure inclusion in chapter roster.

 

ARTICLE X, MEETINGS

 

SECTION 1. ANNUAL ELECTION MEETING

An annual election meeting of the members shall be held no later than May 30th.

 

SECTION 2. GENERAL MEETINGS

The chapter shall host at a minimum three general meetings each fiscal year, in addition to the annual election meeting.

 

SECTION 3. EXECUTIVE BOARD MEETINGS

The E-Board shall meet at least once every month during the fiscal year.

 

SECTION 4. SPECIAL MEETINGS

The president or any other member of the E-Board may call for a special meeting of the chapter members.

 

SECTION 5. MEETING NOTICES

A meeting notice shall be delivered to each member.  The notice shall include the date, time and location of the meeting and shall be delivered in writing or electronic form not less than ten (10) days or more than thirty (30) days prior to the meeting.

 

SECTION 6. RULES

All meetings shall adhere to “Robert’s Rules of Order” and only the E-Board may vote on monetary issues.

 

ARTICLE XI, ASSETS

 

SECTION 1. ASSETS

In the event that the Chapter is dissolved, any assets shall become the property of SHPE National.

 

ARTICLE XII, DONATIONS

 

SECTION 1. CHAPTER DONATIONS

The chapter may accept donations from corporations and other organizations and host fund raising banquets and events for chapter programs and activities consistent with SHPE National policy.

 

ARTICLE XIII, LIABILITY OF MEMBERS

 

SECTION 1. LIABILITY

No member of the E-Board or chapter shall be personally or otherwise liable for any debts, liabilities, and/or obligations of the chapter.

 

ARTICLE XIV, AMENDMENTS TO THE CONSTITUTION

 

SECTION 1. PROCEDURE

  1. A motion to amend the constitution must first be made, entertained, and approved by the E-Board.
  2. The proposed amendment shall be first approved by the E-Board, and later submitted in writing to the secretary for presentation to the regular membership at an annual or general meeting, or by mail or in electronic form.

 

SECTION 2. CHAPTER APPROVAL

  1. Chapter approval of the proposed amendments shall be by a two-thirds (⅔) majority vote of paid regular members, as defined in Article IV, Section 1, present at the annual or general meeting, or by mail or in electronic form.

 

SECTION 3. SHPE NATIONAL APPROVAL

  1. After chapter approval, proposed amendments shall be submitted to SHPE National for approval.
  2. All amendments to this constitution shall become effective immediately after SHPE National approval is complete.

 

ARTICLE XIV, AMENDMENTS TO THE BYLAWS

 

SECTION 1. PROCEDURE

  1. A motion to amend the constitution must first be made, entertained, and approved by the E-Board.
  2. The proposed amendment shall be first approved by the E-Board, and later submitted in writing to the secretary for presentation to the regular membership at an annual or general meeting, or by mail or in electronic form.

 

SECTION 2. CHAPTER APPROVAL

  1. Chapter approval of proposed amendments shall be by a two-thirds (⅔) majority vote of paid regular members, as defined in Article IV, Section 1, present at the annual or general meeting, or by mail or in electronic form.

 

SECTION 3. SHPE NATIONAL APPROVAL

  1. After chapter approval, proposed amendments shall be submitted to SHPE National for approval.
  2. All amendments to these bylaws shall become effective immediately after SHPE National approval is complete.